Board of Directors Meeting - October 2011
A meeting of the board of directors was called to order by President Kevin Wendling at 3:10 pm on October 21, 2011 at the Clinton County Fairgrounds, Carlyle, Ill. President Wendling asked Tina Yagow to record the roll.
The minutes of the June meeting were approved as read, following a motion by Bruce Clanton that was seconded by Harvey Harpstrite. The treasurer’s report was distributed in Andrew Smith’s absence. As he is just starting the position, more details will be forthcoming. On a motion by Joann Hartman and second by Jim Schumacher, the group approved the report.
Boyd Schaufelberger reported on Holstein USA business. From a financial standpoint, Holstein USA is doing well, ahead of last year. Holstein USA has endorsed the Peterson Bill in Congress and wants to be aggressive in encouraging the bill (more information at http://democrats.agriculture.house.gov/press/PRArticle.aspx?NewsID=1118).
He continued to discuss USDA and Dairy Data Alliance from June 2011. The Holstein USA board will meet November 17 & 18 in Chicago and this will be great exposure for Illinois Dairy Farms through tours of local dairies.
There was no extension report given.
2015 National Convention
Our committee members went to the annual meeting in Richmond. Our committee tried to create a partnership with IN and IA, but IA already has sponsorship for 2014 and IN needs to get going on their plans for 2013 quickly so they can’t wait for us. Delegates voted to go back to two-day business meeting schedule. We need to put together a steering or advisory committee which needs to meet prior to January with the goal of identifying potential sponsors and a preliminary budget.
2011 IL Holstein Award Nominees
Everyone was reminded to get nominations to Kevin Wendling ASAP for Sr. Breeder, Jr. Breeder and Distinguished Service Award.
2012 Committee Meetings
Meetings will be held January 3-4, in Bloomington. Kevin asked everyone to make plans to attend. Format will be different this year because Convention will be 2 days in December and committee meetings will be separate in January, including a Directors meeting.
Employee updates
Tina Yagow was introduced as Secretary and Andrew Smith was named as Treasurer, though he was not present.
State Show
Brief results were announced by Kevin Wendling. Boyd Schaufelberger reminded us to check with the Expo Center in Bloomington about future contracts. Brian Wesemann and Nate Janssen are co-chairs. A thank you note was read from Lee Oltman regarding the Show Dedication Award he received.
Club Rebate money has not been sent out yet but Andrew is aware that needs to be done ASAP.
State Sale chair Mike Netemeyer reported there are approximately 100 lots listed in the sale catalog for tomorrow. The sale starts at 10:30 am Saturday, October 22. The board applauded Mike for his work and Mike complimented all of the people who were helping him organize the sale.
Julie Drendel gave a report about the Herald. All advertising from the June Herald has been paid and bills are going out for the October Herald. Julie asked for consideration of electronic billing via email to save on postage. She spoke about the opportunity for Illinois to share a booth with other Midwest states at World Dairy Expo to set out our publication, the Executive Board will make a decision in December. The board previously asked Julie about putting a “mail date” on copies of the Herald, and she has found out from the printer that is basically impossible but she can put a date in the credits inside noting when it was sent to the printer but the production time is out of our hands. For the December Herald, it will be smaller and then in January, Julie and Tina could work together on a newsletter to provide more news in a faster fashion. Julie has bids out for printers in the Bloomington area to replace the printer we used previously which went out of business.
Julie also spoke about the website, which is being updated frequently. More members are becoming Facebook “friends” of the IHA and that is a way to update information quickly without cost. The website agreement is through January and will need to be re-negotiated. Payments by advertisers on the website need to be verified as part of the new Treasurer's financial discovery.
Brian Wesemann arrived and spoke about the State Show from July 2011. There were many challenges, but everything turned out well and the event was financially sound. For the future, the facility contract may need to clarify how much preparation they will do to have it ready for the show for us. The issues of their ownership change and fees were discussed. The contract for next year is still unsigned and the date is still to-be-determined. The board commended Brian and Nate for their chairmanships for so many years, and Brian in-turn thanked the Directors for their help and support.
Beth Weas Cash presented information about the December Convention, with a packet for each board member containing information from the Quincy visitors’ bureau, tours, events, registration, etc. The registration form is also available on the website.
There being no further business, the meeting was adjourned at 4:35 pm following a motion by Gary Janssen that was seconded by Brian Olbrich and pass by the group.
Respectfully submitted, Tina Yagow, Secretary